1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Proclaiming May 7, 2008 Sarasota School Nurse Day - Dr. Kathy Kleinlein - Sherri Reynolds

Recommendation
N/A


Minutes: 

2. SUPERINTENDENT'S REPORT

Description

Introduction Dawn Williams, New Principal of Emma E. Booker Elementary - John Zoretich

NeXt Generation Update - Dr. Hal Nelson

Recommendation
N/A


Minutes: 

Assistant Superintendent NeXt Generation Learning, Hal Nelson, introduced Dawn Williams Clayton. 

Chief Operating Officer Scott Lempe gave an update on Energy Savings, an initiative that has been put in place by Operations.  Scott Lempe introduced the Energy Educators Jon Hampton and Alisha Miller.

Superintendent Gary Norris presented the NeXt Generation Youth Future Leader Awards to Carlton (CJ) Shelley, Adam Mayo and Edward James, III.

 

 

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: 

Stu Davis - Booker High Lowry Park Zoo Presentation
John Patterson - Policy 7.71 - Selection Policy for Professional Construction Related Services
Lydia Corn - Summer Field Trip Camp Transportation Using Sarasota County School Buses

 

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: None

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Regular Board 5-6-08.pdf
Attachment: 5-6-08 Board (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

GENERAL ITEMS

9. APPROVAL OF 2008-09 ELEMENTARY FEES - BEFORE/AFTER SCHOOL CHILD CARE

Description
In accordance with School Board Policy 5.39, school fees must be approved by the principal and presented to the Board for approval prior to the end of the school year.

Recommendation
That the elementary fees be approved as presented.

Attachment: aftercare0809.pdf

10. APPROVAL OF 2008-09 MIDDLE SCHOOL STUDENT FEES

Description

In accordance with School Board Policy 5.39, school fees must be approved by the principal and presented to the Board for approval prior to the end of the school year.

Recommendation
That the middle school fees be approved as presented.

Attachment: MS Fees.pdf

11. APPROVAL OF 2008-09 HIGH SCHOOL FEES

Description
In accordance with School Board Policy 5.39, school fees must be approved by the principal and presented to the Board for approval prior to the end of the school year.

Recommendation

That the high school fees be approved as presented.

Attachment: High School Student Fees 2008-2009.pdf

12. APPROVAL OF THE STUDENT AND FAMILY HANDBOOK FOR 2008-2009

Description
In order to consolidate District information in a user friendly manner, the Code of Student Conduct and the Parent Guide are consolidated into one Student and Family Handbook.  The handbook contains information related to District and School policies, procedures, rights and responsibilities.  Specific areas included are:  Academic and Curriculum Information; Attendance, Civility; Code of Conduct; Discipline Policies and Procedures; Extra Curricular Activities; Immunization and School Health; Parent and Student Rights and Responsibilities; Records; Registration and Enrollment; School Safety; Transportation; and Withdrawal.

Recommendation
That the Board approves the Student and Family Handbook for 2008-2009.

AGREEMENTS/CONTRACTS

13. APPROVAL OF AGREEMENTS BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE YMCA TO PROVIDE SUMMER CAMP AT LAUREL NOKOMIS SCHOOL

Description

The South County Family YMCA agrees to provide child care and recreational/enrichment services for Elementary and Middle School students.  Services will be provided Monday through Friday 6:30 a.m. until 6:00 p.m.

Recommendation
That the agreements with South County Family YMCA to provide summer camp at Laurel Nokomis from June 2, 2008 through August 15, 2008, be approved as presented.

Attachment: Laurel Nokomis Sum 2008.pdf
Attachment: SUMMER USE AGREEMENT 2008 S.pdf

GRANTS

14. APPROVAL OF THE SAFE ROUTES TO ALTA VISTA ELEMENTARY GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF TRANSPORTATION

Description
COMPETITIVE: Grant funds in the amount of $119,950.00 will improve the safety of students walking and/or biking to and from school.

Recommendation
That the School Board of Sarasota County approve the Safe Routes to Alta Vista Elementary grant application.

Attachment: AltaVistaSRTS GAF.pdf

15. APPROVAL OF THE SAFE ROUTES TO CRANBERRY ELEMENTARY GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF TRANSPORTATION

Description
COMPETITIVE: Grant funds in the amount of $277,100.00 will improve the safety of students walking and/or biking to and from school.

Recommendation
That the School Board of Sarasota County approve the Safe Routes to Cranberry Elementary grant application.

Attachment: SafeRouteCranberryGAF.pdf

16. APPROVAL OF THE CARL D. PERKINS SECONDARY CAREER AND TECHNICAL EDUCATION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR ALL SECONDARY CTE PROGRAMS

Description
ENTITLEMENT:  Grant funds in the amount of $340,183.00 will provide supplemental funding for the enhancement of secondary Career and Technical Education.

Recommendation
That the School Board of Sarasota County approve the Carl D. Perkins Secondary Education grant application.

Attachment: SecPerkins GAF.pdf

FIELD TRIPS

17. APPROVAL OF THE RIVERVIEW HIGH SCHOOL SPEECH/DETATE TEAM FIELD TRIP TO HENDERSON, NEVADA ON JUNE 15, 2008 THROUGH JUNE 21, 2008

Description

Students will utilize the skills they have learned in Speech and Debate class, practices, and area tournaments.  Their conduct research on topics from U.S. and International Policy, Health Issues and International Relations.  The research is used in competition to speak affirmatively and negatively on pieces of legislature in student congress.  All of this relates to FCAT preparation and most other classes.

Recommendation

That the Riverview High School Speech/Debate Team field trip to Henderson, Nevada on June 15, 2008 through June 21, 2008 be approved.

18. APPROVAL OF THE PINE VIEW SCHOOL FIELD TRIP TO LAS VEGAS, NEVADA ON JUNE 15, 2008 THROUGH JUNE 21, 2008

Description

Students of Speech I and Debate II classes compete in district, state and national speech and debate contests.  All tours are interscholastic events.

Recommendation
That the Pine View School field trip to Las Vegas, Nevada on June 15, 2008 through June 21, 2008 be approved.

EXPULSIONS

19. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 08-049

Description

School Board Policy 5.34 (4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 08-049 be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 08-049.pdf (Confidential Item)

20. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 08-016

Description
School Board Policy 5.34 (4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation

That Expulsion Case No. 08-016 be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 08-016.pdf (Confidential Item)

21. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 08-268

Description

School board Policy 5.34 (4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative placement.

Recommendation
That Expulsion Case No. 08-268 be held in abeyance per School board Policy 5.34.

Attachment: EXPULSION CASE NO 08-268.pdf (Confidential Item)

22. APPROVAL OF EXPULSION CASE NO. 08-301

Description

The student listed in Expulsion Case No. 08-301 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On March 12, 2008, the student listed in Expulsion Case No. 08-301 violated School Board Policy 5.34 (1)(d), Vandalism.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota county Schools until June 30, 2009.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-301 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-301.pdf (Confidential Item)

23. APPROVAL OF EXPULSION CASE NO. 07-258

Description

The student listed in Expulsion Case No. 07-258 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 9, 2007, the student listed in Expulsion Case No. 07-258 violated School board Policy 5.34 (1)(d), Assault on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 1, 2008.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-258 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year.

Attachment: EXPULSION CASE NO 07-258.pdf (Confidential Item)

24. APPROVAL OF EXPULSION CASE NO. 08-065

Description
The student listed in Expulsion Case No. 08-065 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 8, 2007, the student listed in Expulsion Case No. 08-065 violated School Board Policy 5.321, Possession of a Weapon.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until July 30, 2008.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-065 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year.

Attachment: EXPULSION CASE NO 08-065.pdf (Confidential Item)

25. APPROVAL OF EXPULSION CASE NO. 08-278

Description
The student listed in Expulsion Case No. 08-278 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 25, 2008, the student listed in Expulsion Case No. 08-278 violated School board Policy 5.322, Possession and distribution of Marijuana.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota county Schools until May 30, 2009.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-278 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session and the entire 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-278.pdf (Confidential Item)

26. APPROVAL OF EXPULSION CASE NO. 08-214

Description
The student listed in Expulsion Case No. 08-214 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 1, 2008, the student listed in Expulsion Case No. 08-214 violated School Board Policy 5.34 (1)(d), Battery on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until February 15, 2009. 

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-214 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session until February 15 of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-214.pdf (Confidential Item)

27. APPROVAL OF EXPULSION CASE NO. 08-109

Description

The student listed in Expulsion Case No. 08-109 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 25, 2007, the student listed in Expulsion Case No. 08-109 violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the superintendent that the student be expelled from the Sarasota county Schools until May 30, 2008.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-109 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year.

Attachment: EXPULSION CASE NO 08-109.pdf (Confidential Item)

28. APPROVAL OF EXPULSION CASE NO. 08-105

Description

The student listed in Expulsion Case No. 08-105 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 29, 2007, the student listed in Expulsion Case No. 08-105 violated School Board Policy 5.322, Possession of Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until November 12, 2008.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-105 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year, the 2008 summer session until November 12 of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO 08-105.pdf (Confidential Item)

29. APPROVAL OF EXPULSION CASE NO. 07-369

Description
The student listed in Expulsion Case No. 07-369 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On May 2, 2007, the student listed in Expulsion Case No. 07-369 violated School Board Policy 5.34, Threat to School Board Employee.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until July 30, 2008.

Recommendation
That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-369 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2007-2008 academic year, until July 30, of the 2008 summer session.

Attachment: EXPULSION CASE NO 07-369.pdf (Confidential Item)

MATERIALS MANAGEMENT

30. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of inoperative equipment and furniture, as property to be deleted, be approved.

Attachment: deletelist08.pdf

31. APPROVAL TO AWARD BID #8001 FOR AUDIO VISUAL AND VIDEO EQUIPMENT

Description

Bids to provide 'Audio Visual and Video Equipment' were received from twenty five vendors on April 1, 2008.  The bids of AFP Industries, Inc., Audio Visual Innovations, Audio Visual Solutions Corporation,  BES Industries, Camcor, Inc., Crest AV Electronics, Inc., GBC, Hertz Furniture, Highsmith, Inc., LightSPEED Technologies, Inc., Logical Choice Technologies, Inc., Long's Electronics, Inc., Nicholas P. Pipino Associates, Inc., Pyramid School Products, Schoolhouse Products, Inc., Smiley's Audio-Visual, Inc., Southern Business Communications, Inc., Troxell Communications, Inc., United Data Technologies, Inc., and Valiant IMC were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the operating and capital budgets of the schools and departments. 

Recommendation
That the bids of AFP Industries, Inc., Audio Visual Innovations, Audio Visual Solutions Corporation, BES Industries, Camcor, Inc., Crest AV Electronics, Inc., GBC, Hertz Furniture, Highsmith, Inc., LightSPEED Technologies, Inc., Logical Choice Technologies, Inc., Long's Electronics, Inc., Nicholas P. Pipino Associates, Inc., Pyramid School Products, Schoolhouse Products, Inc., Smiley's Audio-Visual, Inc., Southern Business Communications, Inc., Troxell Communications, Inc., United Data Technologies, Inc., and Valiant IMC, to provide 'Audio Visual and Video Equipment' in an amount not to exceed $950,000.00, be approved for award and purchase.

Attachment: AVVE8001Rec.pdf

32. APPROVAL TO AWARD BID #8120 FOR ATHLETIC CLOTHING AND EQUIPMENT

Description
Bids to provide 'Athletic Clothing and Equipment' were received from eleven vendors on April 9, 2008.  The bids of Allen Sports Center, Aluminum Athletic Equipment Company, Ball & Shoe Sports Center, Cannon Sports, Inc., Game Wear Team Sports, Gilman Gear, M-F Athletic Company, Riddell, Sport Supply Group, Inc., dba BSN Sports and Sports Fanatic were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  Funds for these purchases are contained in the internal account and operating budgets of the schools.

Recommendation
That the bids of Allen Sports Center, Aluminum Athletic Equipment Company, Ball & Shoe Sports Center, Cannon Sports, Inc., Game Wear Team Sports, Gilman Gear, M-F Athletic Company, Riddell, Sport Supply Group, Inc., dba BSN Sports and Sports Fanatic, to provide 'Athletic Clothing and Equipment' in an amount not to exceed $500,000.00, be approved for award and purchase.

Attachment: AthClothing8120Rec.pdf

FACILITIES

33. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure for ease of review.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.

Attachment: 050608 LND CO4.pdf
Attachment: FSD-ChangeOrderSummary20082.pdf
Attachment: 050608 FSD CO7.pdf
Attachment: 050608 HCM CO2.pdf

34. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR LANDINGS RENOVATION ROOMS 107 & 223A (GREEN)

Description
The contractor has prepared the Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by Jon F. Swift, Inc., for Landings Renovation Rooms 107 and 223A (Green), be accepted as substantially complete as of January 18, 2008.

Attachment: 050608 LAND SC.pdf

CONSTRUCTION

35. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL - SCIENCE LABS PROJECT: BUILDING #13/CLASSROOMS #103 & #104

Description
The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Sarasota High School - Science Labs project: Building #13/Classrooms #103 & #104, be accepted as substantially complete as of 2/15/2008.   

Attachment: BAIenc5-6-08SHS-ScienceLabBldg13SC.pdf

36. APPROVAL OF AMENDMENT #3 TO THE ARCHITECT'S AGREEMENT FOR THE NORTH COUNTY TECHNICAL CENTER PROJECT - PHASE 1B: SOUTH COUNTY TECHNICAL HIGH SCHOOL "CCC"

Description
The scope of work for this amendment shall include the following changes to Article 3 - Additional Services.  Item 3.2.14 SC: architectural rendering allowance has been reduced to $0.00; Item 3.2.18 SC: subsurface conditions allowance has been reduced to $10,000.00; Item 3.2.28 SC: storage building allowance has been reduced to $13,832.00; Item 3.2.40 SC: boundary, tree and topographic survey allowance has been added at a cost of $40,080.00; Item 3.2.41 SC: utility route survey allowance has been added at a cost of $35,088.00.  There is a zero ($0.00) net change to the architect's contract due to these changes and additions.

Recommendation
That Amendment #3 to the agreement dated 10/4/2005 with Schenkel Shultz Architecture for the North County Technical Project - Phase 1B: South County Technical High School "CCC" be approved as presented.

Attachment: BAIenc5-6-08TechCtr-HS-CCC-ArchAmend3.pdf

37. APPROVAL OF NON-EXCLUSIVE ACCESS EASEMENT AT SUNCOAST POLYTECHNICAL HIGH SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND SARASOTA COUNTY, FLORIDA

Description
This easement will provide access to the sanitary sewer lift station for operation and maintenance.  This easement has been approved by the School Board attorney.

Recommendation
That the Non-Exclusive Access Easement at Suncoast Polytechnical High School between The School Board of Sarasota County, Florida and Sarasota County, Florida be approved as presented.

Attachment: BAIenc5-6-08SPHS-NonExclAccessEasementLiftStation-County.pdf

38. APPROVAL OF NON-EXCLUSIVE EASEMENT AT SUNCOAST POLYTECHNICAL HIGH SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND SARASOTA COUNTY, FLORIDA

Description
This easement will provide for the operation and maintenance of a sanitary sewer lift station and will also provide for the operation and maintenance of the force main and first adjacent manhole to the lift station.  This easement has been approved by the School Board attorney.

Recommendation
That the Non-Exclusive Easement at Suncoast Polytechnical High School between The School Board of Sarasota County, Florida and Sarasota County, Florida be approved as presented.

Attachment: BAIenc5-6-08SPHS-NonExclEasement-County.pdf

39. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE LAKEVIEW ELEMENTARY SCHOOL - RENOVATION PROJECT: PHASE 2

Description
This is the second (2nd) of four (4) parts of Phase 2 of the project to achieve completion.  The architect has prepared the Certificate of Substantial Completion and the final punch list.  This phase is only a portion of the contract and is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes, Inc. dba Tandem Construction, for the Lakeview Elementary School - Renovation project: Phase 2, be accepted as substantially complete as of 4/1/2008.

Attachment: BAIenc5-6-08LakeviewRenovPh2Part2of4SC.pdf

40. APPROVAL OF ASSIGNMENT OF BRPH COMPANIES, INC. FOR THE EDUCATIONAL PLANT SURVEY - UPDATE

Description

This item authorizes BRPH Companies, Inc. to provide the alignment of the district's Educational Plan Survey necessary to receive D.O.E. approval for construction of the South County Technical High School, for the rebuild of Booker High School, for the rebuild of Venice High School, and for a few other smaller changes.  Completion of these tasks is integral to our utilization of Certificates of Participation to accelerate numerous construction projects.  This contract shall not exceed $17,000.00.  BRPH Companies, Inc. has provided a proposal in the amount of $16,383.00 for their services in completing this assignment.  On 4/14/2008 the Professional Services Selection Committee met and assigned this project in accordance with Board policy.  Funds for this project are available through the capital budget account.

Recommendation
That the assignment of BRPH Companies, Inc. and their proposal for the Educational Plan Survey - Update be approved as presented.

Attachment: BAIenc5-6-08EdPlantSurveyUpdateAssgnmtBRPH.pdf

41. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total a reduction of $970,790.40 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be ratified and/or approved as presented.

Attachment: BAIenc5-6-08CSD-CO.pdf

FINANCE

42. APPROVAL OF CAPITAL PROJECT FUNDS BUDGET AMENDMENT #3

Description

Pursuant to Chapter 6A-1.006, Florida Administrative Code, the Board "shall approve amendments to the district school budget whenever the function and object amounts in the accounts prescribed by the State Board for the budget form are changed in the original budget approved by the school board."

The attached budget amendment of the Capital Project Funds reflects operations through March 31, 2008.

Recommendation
That the Capital Project Funds Budget Amendment #3 be approved as presented.

Attachment: 2008 Budget Amendment 3 050608.pdf

43. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENT FOR PERIOD ENDING MARCH 31, 2008

Description
The Superintendent's Financial Statements for the period ended March 31, 2008 continues to show a large increase in the District's cash balances from the previous year.  This is due to the recent issues with the SBA.  The SBA investments are currently shown in two sections of the financial statements.  Investments in Fund A that the District has current access to can be found under investments in the current assets section.  SBA investments that are in Fund A but are currently under withdrawal restrictions are found under non-current assets.  Fund B investments, which are currently not available to the District, are shown on a separate line in the non-current assets.  All funds show a positive fund balance.  Cash with fiscal agent are funds the District received from the 2004 COPS that were not spend on building.  These excess funds will be used to pay interest and principle.  All funds revenues and expenditures are in line with budget and prior year.

Recommendation
That the Superintendent's Financial Statement for the period ending March 31, 2008 be approved as presented.

Attachment: March Supt. Report.pdf

SCHOOL BOARD RULES

44. APPROVAL TO THE REVISIONS TO SCHOOL BOARD POLICY 7.70, PURCHASING AND BIDDING

Description

The purchasing card program was previously approved by the School Board but the purchasing SBR was silent to their usage. So the rule is being updated to specifically address the use of purchasing cards.

Recommendation
That the Board approve, after having been advertised, the revisions to School Board Policy 7.70, Purchasing and Bidding.

Attachment: Policy 7.70.pdf

45. APPROVAL OF THE NEW POLICY 5.372, STUDENT IDENTIFICATION BADGES

Description

Providing a safe learning environment for our students is the highest priority for the Sarasota School Board.  By issuing a standardized photo identification card for each student will allow school personnel to identify students and verify that they are authorized to be on the school campus.

Recommendation
That the Board approve, after having been advertised, the new Policy 5.372, Student Identification.

Attachment: Policy 5.372.pdf

46. APPROVAL TO THE NEW POLICY 6.88, SOCIAL SECURITY NUMBERS

Description

The State of Florida is requiring that we have this policy on our books.  We also must notify each employees of how his or her number is being used.

Recommendation
That the Board approve after having been advertised, the new Policy 6.88, Social Security numbers.

Attachment: Policy 6.88.pdf

47. APPROVAL OF REVISIONS TO SCHOOL BOARD POLICY 7.71: SELECTION POLICY FOR PROFESSIONAL CONSTRUCTION RELATED SERVICES

Description

On 8/7/2007 (Item #30), in accordance with policy, the Board appointed an Ad Hoc Review Committee (AHRC) for the professional services selection process.  The AHRC conducted their meetings from 11/2007 to 1/2008, two of which were with Board members at workshops on 12/11/2007 & 2/12/2008.  The proposed revisions outlined below are the AHRC's recommendations as a result of said meetings.

The proposed revisions involve two (2) items regarding School Board Policy #7.71 and the Professional Services Selection Committee (PSSC).  Item #1 pertains to the membership of the committee; Item #2 pertains to the application documents required when responding to "Request for Qualifications" (RFQ) legal advertisements for District projects.

 

MEMBERSHIP:  The revisions to restructure the PSSC are being proposed to reflect the current organizational structure of the District and to allow more flexibility in scheduling the required meetings. 

 

APPLICATION DOCUMENTS:  A Professional Qualification Supplement (PQS) form was created specifically for Construction Manager applicants.  The existing PQS has been revised and streamlined for use by Architects/Consultants/Engineers.  This proposed new format should allow for easier completion of the form.

 

All other minor changes are intended to provide consistency in the instructions from one section to another or address technical changes in the statutes.

Recommendation

That the revisions to School Board Policy 7.71, "Selection Policy for Professional Construction Related Services", be approved, after having been advertised, as presented.      

Attachment: Policy 7.71.pdf
Attachment: New Appdx D Policy 7.71.pdf
Attachment: New Appdx F - 7.71.pdf
Attachment: New Appdx E - Policy 7.71.pdf

48. APPROVAL OF A NEW POLICY, 6.88, SOCIAL SECURITY

Description
The State of Florida is requiring that we have this policy on our books.  We also must notify each employee of how his or her number is being used.      

Recommendation
That the Board approve the new policy, 6.88 - Social Security Numbers

Attachment: Policy 6.88.pdf

49. APPROVAL TO ADVERTISE PROPOSED BOUNDARY CHANGES TO TATUM RIDGE AND BRENTWOOD ELEMENTARY SCHOOLS

Description
The School Board of Sarasota County has reviewed the enrollments of Tatum Ridge and Brentwood Elementary Schools.  Due to the growth in the Tatum Ridge area, it is necessary to change the elementary school attendance boundary lines to redistribute the student enrollment and assure the most appropriate housing of students.

Recommendation
That the School Board approve the advertisement of the proposed boundary line changes to Tatum Ridge and Brentwood Elementary Schools for August, 2009 as presented.

Attachment: Advertisement Legal Notice for May 6, 2008 Tatum Ridge and Brentwood.pdf

Motions:
That the School Board approve the advertisement of the proposed boundary line changes to Tatum Ridge and Brentwood Elementary Schools for August, 2009 as presented.	- PASS
Vote Results
Motion: Carol Todd
Second: Caroline Zucker
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

50. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

51. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 7:07 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on May 6, 2008, and approved at the regular Board meeting on May 20, 2008.